Kings Point Amateur Radio Club

Constitution & By-Laws

Constitution of the Kings Point Amateur Radio Club

Preamble:

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, Amateur Radio Emergency communications, electronics, computers, weather, and general communication constitute ourselves the Kings Point Amateur Radio Club (KPARC) and enact this constitution as our governing law. It shall be our purpose to serve Kings Point and Sun City Center by providing emergency communication assistance, further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities to advance the general interest in communications and advancement of Amateur Radio in the community.

The registered mailing address of this club shall be 1900 Clubhouse Drive, Sun City Center, Florida 33573.

Article I: Membership

All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its by-laws.

Article II: Officers

Section I. The officers of this club shall be President, Vice-President, Secretary and Treasurer. The President shall be a resident of Kings Point.

Section 2. The officers of this club shall be elected for a term of one (1) year by vote of the membership present at the December meeting for this purpose.

Section 3. Vacancies occurring between elections shall be filled by special appointment by the club President. This appointment shall continue until the next regular election.

Section 4. Officers may be removed for cause by a three-fourths vote of the Board of Directors.

Section 5. Section 5: The Board of Directors will consist of the four elected officers, the club license trustees, and the immediate past president. If the immediate past president cannot serve, the president may appoint a club member. The president may also appoint a member-at-large as required to maintain an odd number of voting members. A majority of the board

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members must be residents of Kings Point. One of the board members must be a full-time Kings Point resident and will be assigned primary responsibility for liaison with appropriate Kings Point Management.

Section 6. Should the office of President become vacant at any time during the course of a year, an election to fill the office shall be held within sixty (60) days. During said vacancy the Vice President shall assume the responsibility of the President.

Article III: Duties of Officers

Section I. The President shall preside at all regular and board meetings, and conduct them according to the rules adopted. He/She shall enforce due observance of this Constitution and by-laws, decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office of the President.

Section 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, and advance club interest and activity as approved by the club. He/She shall maintain close liaison with the ARRL Section Emergency Coordinator.

Section 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of all members, coordinate the receiving, processing and retaining of membership applications, carry on all correspondence, read communications at each meeting, email meeting notices to each member when applicable, and coordinate club publicity. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.

Section 4. The Treasurer shall receive and receipt all monies paid to the club and keep an accurate account of all money received and expended, paying no bills without proper authorization by the board of directors. At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term, he/she shall turn over everything in his/her possession belonging to the club to his/her successor.

Article IV: Meetings

The By-Laws shall provide for regular and special meetings. Robert's Rules of order shall govern the proceedings.

Article V: Dues

At the recommendation of the board of directors, the members by majority

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Constitution & By-Laws

vote of those present at any regular meeting may levy upon the general membership such dues or assessments as deemed necessary for the operation of the organization. Nonpayment of such dues or assessments shall be cause for expulsion.

Members who are in good standing and have been a member of KPARC for 20 years or more will be granted life time membership. Also any member in good standing who has held an amateur radio licensed for 50 years or more shall be granted life time membership in KPARC.

Article VI: Amendments

This Constitution and/or By-Laws may be amended by a two-thirds vote of those members present at a meeting called for that purpose. Proposals for amendments shall be submitted to the board, in writing, at a regular meeting. Upon review by the board of directors, members shall be notified least 24 hours in advance of a meeting called for the purpose of voting on said changes.

By-Laws of the Kings Point Amateur Radio Club

1. Secretary - It shall be the duty of the Secretary to keep the Constitution and by-laws of the club and have the same with him/her at every meeting. He/She shall note all amendments, changes and additions on the constitution and shall permit them to be viewed by members upon request.

2. Membership - Membership is open to both Regular (licensed amateurs) and Associate (non-licensed) parties. Regular membership includes all club privileges as well as rights to vote and hold a club office. Associate, non- licensed membership cannot vote or hold office. Applications for membership shall be submitted to the secretary. Rejected applications are subject to a majority vote of members present at a regular meeting.

3. Meetings - Regular meetings shall be held on the Second Monday of each calendar month. The club President can change a meeting date due to any unforeseen circumstances. Special meetings may be called by the President upon the written request of any five (5) club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only business designated in the notice shall be transacted at a special meeting. Special meeting notices shall be sent so that they arrive no less than 24 hours before the meeting.

4. Dues - Annual membership dues are payable on January 1st of each year. Payment can be made at the monthly meetings or by mailing them to the

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treasurer. The amount of dues will be recommended by the board of directors and subject to the approval of a majority vote at a regular meeting. Any dues paid with an application that is later rejected will be fully refunded. Applications for membership received after July 1st shall be subject to half the annual dues.

5. Delinquent Dues – After the March meeting, any member who has not paid the required dues shall be identified by the club treasurer to the secretary who will then send written notice to the delinquent member. At the April, or the next regular meeting, the treasurer shall identify and present to the club members any remaining unpaid member names. After a floor discussion, a vote of those present shall be taken regarding the unpaid members expiration of membership from the club. A majority vote of those present shall rule. Note: If there are any extensions granted to individual members at this time, it shall be communicated to them in writing by the secretary and be binding to require the member to pay up by the end of the extension or have membership automatically expire at the end of the extension.

6. Termination/Resignation – Any member upon notification of expiration of membership, termination, or resignation from the club shall immediately return his/her ID badge, club keys, or other club property, to the secretary by mail or in person.

7. Reinstatement – Any previous member who had their membership expire because of non-payment of dues or who did not submit a notice of resignation in writing shall be required to pay one year maximum past unpaid and present dues before being reinstated.

8. Member information – All club members are responsible for keeping the secretary informed of their current correct phone number(s), email address(s), mailing address(s) and current call sign and license level.

9. Notices – All references to written notice shall be understood to mean email notification where the member has registered an email address with the secretary of the club.

10. Committees -The president shall appoint specialized committees to study and investigate specific ideas of concern to the club.

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Kings Point Amateur Radio Club

Constitution & By-Laws

Original approved January 4, 2010

Amended December 6, 2010

Amended February 14, 2012

Amended September 28, 2015

Amended March 14, 2016

*Wayne Conklin, W8QG, President

*Linda Conklin, K8LCC, Secretary

*Signed copy filed with Vesta Management of Kings Point, Sun City Center, FL

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