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Constitution, By-Laws & Policies



We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, Amateur Radio Emergency communications, electronics, computers, weather, and general communication constitute ourselves the Kings Point Amateur Radio Club (KPARC) and enact this constitution as our governing law. 

It shall be our purpose:

Further, the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency and to conduct club programs and activities. 

To advance the general interest in communications and advancement of Amateur Radio in the community.

To be an ARRL affiliated club to serve Kings Point and Sun City Center by providing emergency communication to the community.

The registered mailing address of this club shall be 1900 Clubhouse Drive, Sun City Center, Florida 33573. 

Website address is:

Article I: Membership

All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its bylaws.

Article II: Officers 

Section I. 

The officers of this club shall be President, Vice President, Secretary, and Treasurer. The President shall be a resident of Kings Point. All officers must be voting members of KPARC.

Section 2. 

The officers of this club shall be elected for a term of one (1) year ( from January 1 to December 31) by vote of the membership present at the December meeting for this purpose.

Section 3. 

Vacancies occurring between elections shall be filled by special appointment by the club President. This appointment shall continue until the next regular election.

Section 4. 

Officers may be removed for cause by a majority vote of the Board of Directors (BOD).

Section 5. 

The BOD will consist of the four elected officers and the immediate past president. If the immediate past president cannot serve, the president may appoint a club member. A majority of the board members must be residents of Kings Point. One of the Kings Point board members will be assigned primary responsibility for liaison with appropriate Kings Point Management.

Section 6. 

Should the office of President become vacant at any time during the course of a year, at the discretion of the board, an election to fill the office will be held. During said vacancy, the Vice President shall assume the responsibility of the President.

Article III: Duties of Officers

Section I. 

The President shall preside at all regular and board meetings, and conduct them according to the rules adopted. He/She shall enforce due observance of this Constitution and Bylaws, decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office of the President.

Section 2. 

The Vice President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club programs and activities, and advance club interest and activity as approved by the club. He/She shall maintain close liaison with external groups important to club operation.

Section 3. 

The Secretary shall keep a record of the proceedings of all meetings, keep a roll of all members, coordinate the receiving, processing and retaining of membership applications, carry on all correspondence, read communications at each meeting, email meeting notices to each member when applicable, and coordinate club publicity. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.

Section 4. 

The Treasurer shall receive and receipt all monies paid to the club and keep an accurate account of all money received and expended, pay bills with authorization by the BOD. He/She shall submit an itemized statement of disbursements and receipts monthly. At the end of his/her term, he/she shall turn over everything in his/her possession belonging to the club to his/her successor.

Individual Board members, other than the treasurer, are authorized to make emergency purchases for the KPARC valued up to $50 with concurrence of the Treasurer. The Treasurer may make purchases valued up to $50 with documented concurrence of another Board member.

It is the responsibility of the Treasurer to prepare and submit annual Federal and State tax returns as required by law.

Article IV: Meetings

The Bylaws shall provide for regular and special meetings. Robert’s Rules of Order shall govern the proceedings.

Article V: Dues and Assessments

At the recommendation of the BOD, the members by a majority vote of those present at any regular meeting may levy upon the general membership such dues or assessments as deemed necessary for the operation of the organization. Nonpayment of such dues or assessments shall be cause for expulsion.

Dues are optional for members who are in good standing and have been a member of KPARC for 20 years or more will be granted lifetime membership. Also, any member in good standing who has held an amateur radio license for 50 years or more shall be granted lifetime membership in KPARC.

Article VI: Amendments

This Constitution and/or Bylaws may be amended by a two-thirds vote of those members present at a meeting called for that purpose. Proposals for amendments shall be submitted to the board, in writing, at a regular meeting. Upon review by the BOD, members shall be notified at least 7 days in advance of a meeting called for the purpose of voting on said changes.


1. Secretary

It shall be the duty of the Secretary to keep the Constitution and Bylaws of the club and have the same with him/her at every meeting. He/She shall note all amendments, changes and additions on the constitution and shall permit them to be viewed by members upon request.

2. Membership

The club is an affiliated member of ARRL which requires the majority of voting members to also be ARRL members. Therefore, only ARRL members will be considered voting members of the club. This requirement can be waived by the Board of Directors if the member provides a written request to have the ARRL membership requirement waived. If the Board formally recognizes the request and concurs, the member may retain voting privileges without needing to become an ARRL member. The waiver is only good for the current year and must be reevaluated annually at the member’s request.

Membership types:

    1. Voting Members (Licensed amateur and member of ARRL – or exempted)
    2. Non-voting Member (Licensed amateur and not ARRL member)
    3. Associate Member (dues-paying member who has no amateur license)

Members will have all club privileges and be able to hold office as long as they are ARRL members or have been exempted by the BOD of that requirement.

Applications for membership shall be submitted to the secretary. Rejected applications are subject to a majority vote of members present at a regular meeting.

3. Meetings

Regular meetings shall be held monthly on a day and time approved by the membership.  The club President can change any meeting date due to any unforeseen circumstances. Special meetings may be called by the President upon the written request of any five (5) club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only business designated in the notice shall be transacted at a special meeting.

Club or Board meetings may be postponed, canceled, or changed by a majority vote of members at a business meeting or by a majority vote of Board members.

4 Proxy Votes

Proxy votes shall be counted as part of the majority providing proper procedure has been followed by the proxy voter.

    1. The member must write their vote on a specific issue. You may not blanket vote by proxy!
    2. The proxy vote must be delivered to the secretary before the balloting on an issue.
    3. A member cannot transfer their power to vote to any other member.
    4. Should the secretary improperly vote or record a proxy vote or should the secretary vote or record a proxy vote that wasn’t given, the issue or issues on which these improper proxies were recorded must be presented again at the next business meeting and voted again.

5. Dues 

Annual membership dues are payable on January 1st of each year. Payment can be made at the monthly meetings or by mailing them to the treasurer. The amount of dues will be recommended by the BOD and subject to the approval of a majority vote at a regular meeting. Any dues paid with an application that is later rejected will be fully refunded. Applications for membership received after July 1st shall be subject to half the annual dues.

KPARC membership dues for newly licensed radio amateurs will be waived for the remainder of their first year. Individuals applying for membership after passing the technician exam in November or December will be waived for the following year. This applies only to individuals tested in one of our VE sessions and must be exercised within a month of receiving a license.

Life members must declare their desire to remain club life members when annual dues are requested.

6. Delinquent Dues

After the March meeting, any member who has not paid the required dues shall be identified by the club treasurer to the secretary who will then send written notice to the delinquent member. At the April, or the next regular meeting, the treasurer shall identify and present to the club members any remaining unpaid member names. After a floor discussion, a vote of those present shall be taken regarding the unpaid members removal from the club. A majority vote of those present shall rule. Note: If there are any extensions granted to individual members at this time, it shall be communicated to them in writing by the secretary and be binding to require the member to pay up by the end of the extension or have membership automatically expire at the end of the extension.

7. Removal of a Member

Any member may be removed from membership in the Club for cause which a majority of the voting members present consider sufficient.  The following process must be pursued to accomplish the removal of a member.

    1. The Club member who recommends the removal of another member must submit the request in writing to the board.

    2. The letter must clearly state the reason(s) for the proposed action.
    3. The letter must be signed by the member bringing the action.
    4. The letter must be endorsed and signed by at least two (2) other members of the Club.
    5. A member of the Club may be removed from membership for cause by a majority vote of the members present at a duly constituted meeting of the Club.  The member under consideration for removal must be notified of the time, place, and purpose of the meeting and must be allowed time to present an appeal to the members present prior to the vote.  A removed member of the Club may, within 30 days of removal, request an appeal hearing to the Club board for reinstatement of membership.
    6. After one year from the date of removal, the removed member may apply, by letter, to the board for reinstatement.  If approved by a majority vote of the board, the reinstatement must also be approved by a majority of the members present at a duly constituted meeting of the club.  Any reinstatement of this nature shall be as new members.

8. Termination/Resignation

Any member upon notification of expiration of membership, termination, or resignation from the club shall immediately return his/her ID badge, club keys, or other club property, to the secretary or other board member by mail or in person.

9. Reinstatement

Any previous member who had their membership expire because of non-payment of dues or who did not submit a notice of resignation in writing shall be required to pay one year past unpaid and present dues before being reinstated.

10. Member information

All club members are responsible for keeping the BOD informed of their current correct phone number(s), email address(s), mailing address(s), and current call sign and license level.

11. Notices

All references to written notice shall be understood to mean email notification where the member has registered an email address with the secretary of the club.

12. Committees

The BOD shall form committees as needed to facilitate club business and the President shall appoint members to committee positions.

13 Abolishment

In the event of the KPARC abolishing, the equipment and other property which is owned by the club may be sold and the resulting funds, together with the residual funds of the treasury, shall be dispersed after payment of all legal debts in the following manner.

Similar (1 or more) nonprofit radio clubs will be chosen by the membership and the equipment and funds will be distributed equally to those organizations.


  1. Original approved January 4, 2010
  2. Amended December 6, 2010
  3. Amended February 14, 2012
  4. Amended September 28, 2015
  5. Amended March 14, 2016
  6. Amended December 09, 2019
  7. Amended December 14, 2020
  8. Amended December 13, 2021


*Joe Flack/W0QF, President

*Don Vlack/K2DV, Secretary

*Signed copy filed with Vesta Management of Kings Point,  Sun City Center, FL


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